In the world of professional communication, how you phrase your requests and responses is crucial to maintaining clarity and professionalism. One common task in emails or letters is guiding the recipient to attachments. Whether you’re sending a report, a contract, or other important documents, it’s essential to communicate the presence of the attachment clearly and politely.
Instead of relying on the overused phrase “Please see attached,” there are many alternatives that convey the same message while sounding professional and courteous. In this article, we will explore 20 ways to say “Please see attached” professionally, ensuring that your messages stand out with appropriate tone and clarity.
Why Variety Matters in Professional Communication
Using a variety of expressions can make your communication more engaging and adaptable to different situations. Whether you’re sending a formal document, providing additional details, or offering a helpful resource, these varied phrases allow you to convey the same message in a manner that fits the context. It’s essential to be considerate of the recipient’s time and attention. Too often, generic language can come across as impersonal, but a carefully chosen phrase can make your email more professional, polite, and action-oriented.
Let’s explore 20 ways to say “Please see attached” professionally, each tailored to different scenarios.
1. I have attached [Document Name] for Your Review
This straightforward option is perfect when you want the recipient to carefully examine the attachment. It works well for reports, proposals, and any document where their input or feedback is needed.
Example:
“I have attached the project update for your review.”
Best Use Case: When you need the recipient to look over the document and offer feedback or approval.
2. Enclosed, Please Find the Requested Documents
This is a more formal way to refer to an attachment and is commonly used in legal, business, and official correspondence.
Example:
“Enclosed, please find the requested documents regarding the financial audit.”
Best Use Case: Suitable for formal emails or letters, especially in legal or contractual contexts.
3. Kindly Refer to the Attached File for More Details
If the recipient needs additional information that is included in the attachment, this phrase serves as a polite nudge to review it.
Example:
“Kindly refer to the attached file for more details on the upcoming product launch.”
Best Use Case: When the attachment contains specific data or further explanations not covered in the body of the message.
4. For Your Convenience, I Have Attached [Document Name]
This phrase suggests that you’re providing the attachment to make the recipient’s task easier. It’s often used when the document serves as a guide, schedule, or agenda.
Example:
“For your convenience, I have attached the event schedule.”
Best Use Case: When providing helpful or resourceful documents intended to make the recipient’s work easier.
5. Please Find Attached the Document as Discussed
Ideal for follow-up emails or when sending documents that were previously discussed.
Example:
“Please find attached the document as discussed in our meeting last week.”
Best Use Case: When referring to a prior conversation or meeting in which the attachment was mentioned.
6. Attached Herewith is [Document Name] for Your Attention
This formal expression signals that the recipient should focus on the attachment, often used in official or highly important correspondence.
Example:
“Attached herewith is the strategic plan for your attention.”
Best Use Case: When you want the recipient to prioritize reviewing the attachment.
7. The Document You Requested is Attached Herein
A polite and formal way to let the recipient know that you’ve fulfilled their request for a document.
Example:
“The document you requested is attached herein for your perusal.”
Best Use Case: Ideal for when you’re sending documents in response to a request.
8. For Further Details, Please Consult the Attached [Document Name]
Use this phrase when the attachment provides extra, more detailed information that complements the email’s content.
Example:
“For further details, please consult the attached project proposal.”
Best Use Case: When you’re giving supplemental information that the recipient should review for a better understanding.
9. Attached You Will Find [Document Name]
A simple and direct approach to inform the recipient about the attachment.
Example:
“Attached you will find the updated version of the company policy.”
Best Use Case: Ideal for general documents that don’t require urgent or immediate attention.
10. Please See the Documentation Attached for Reference
This phrase works well when the attached document is not urgent but should be kept for future reference.
Example:
“Please see the documentation attached for reference regarding the compliance guidelines.”
Best Use Case: Suitable for informational or reference materials that do not require an immediate response.
11. The Attached [Document Name] Outlines Our Next Steps
When the attachment includes plans, strategies, or next steps, use this phrase to highlight that the document provides a roadmap or further instructions.
Example:
“The attached project plan outlines our next steps.”
Best Use Case: When the attachment outlines future actions, plans, or decisions that need to be reviewed.
12. Kindly Review the Attached [Document Name] at Your Earliest Convenience
This polite phrasing indicates that the attachment needs attention but respects the recipient’s time constraints.
Example:
“Kindly review the attached contract at your earliest convenience.”
Best Use Case: When you need a response but understand that the recipient might need time to review the document.
13. I Am Pleased to Attach Herein [Document Name]
Use this phrase when you’re sending documents with positive news or results.
Example:
“I am pleased to attach herein the quarterly sales report for your review.”
Best Use Case: When delivering results, reports, or outcomes you are excited to share.
14. The Attached File Includes [Document Details]
This phrase is useful when the recipient may benefit from a brief summary of what the attachment contains.
Example:
“The attached file includes all relevant data analyses for the upcoming campaign.”
Best Use Case: When the attachment contains detailed content or a collection of documents and you want to briefly outline what it includes.
15. You Will Find [Document Name] Attached for Your Information
This polite phrasing is suitable for informational documents that don’t require immediate action but are important for the recipient to have.
Example:
“You will find the updated employee directory attached for your information.”
Best Use Case: When providing documents for reference or background information.
16. Attached Herein for Your Review is [Document Name]
This formal expression emphasizes the need for the recipient’s careful review of the attachment.
Example:
“Attached herein for your review is the draft of the annual report.”
Best Use Case: When you’re sending something for approval or thorough review.
17. Please Consult the Attached [Document Name] for Detailed Information
If the attachment contains intricate details, instructions, or an in-depth explanation, this phrase is ideal for guiding the recipient.
Example:
“Please consult the attached user guide for detailed information on using the software.”
Best Use Case: When the attachment includes comprehensive details that cannot be fully covered in the body of the email.
18. Enclosed in This [Message/Email] is [Document Name]
A slightly formal way to refer to the attachment, emphasizing that the document is enclosed and relevant to the message.
Example:
“Enclosed in this email is the customer feedback report for your review.”
Best Use Case: Suitable for formal, business-oriented communication.
19. Please Acknowledge Receipt of the Attached [Document Name]
This is a polite way to request confirmation that the recipient has received and reviewed the attachment.
Example:
“Please acknowledge receipt of the attached NDA (Non-Disclosure Agreement).”
Best Use Case: When you need to confirm that the attachment has been received and viewed.
20. We Have Included [Document Name] as an Attachment for Your Perusal
A more formal way to convey that the attachment is provided for the recipient’s review without requiring immediate action.
Example:
“We have included the latest pricing list as an attachment for your perusal.”
Best Use Case: When sending documents for informational purposes that may not require an urgent response.
Conclusion: Choosing the Right Phrase
Using 20 ways to say “Please see attached” professionally will enhance your email communication, whether you need to present information, request a review, or simply provide a document for reference. By varying your approach based on the context and recipient, you can foster better relationships and ensure your message is received with clarity and professionalism.
FAQs
- Why should I avoid using “Please see attached”? Repeating the same phrase can sound robotic or insincere. Using varied expressions adds professionalism and clarity, improving engagement.
- When is it appropriate to use formal phrases like “Enclosed, please find”? Formal phrases are best used in official or legal correspondence, where tone and professionalism are essential.
- How can I make my emails sound more polite and professional? By varying your phrasing and considering the recipient’s time and needs, you can sound more courteous and respectful in your communication.
- What should I do if the document is too large to attach? In cases where the file is too large, mention that you’ve provided a link to a shared drive or cloud-based location for easy access.
- How do I ask for confirmation of receipt? Politely request confirmation by saying, “Please acknowledge receipt of the attached document” or “Kindly confirm once you’ve received the attachment.”
By incorporating these variations into your email communication, you will sound more thoughtful and professional while ensuring clarity and action from the recipient.